Career Center

PROJECT MANAGER

Kestrel Engineering Group is an industrial process facilities engineering and design firm providing multi-discipline engineering, project management, procurement support, construction coordination, and startup / commissioning support for our clients.

We have 6 offices in 4 states: 

Bellingham, WA;   Billings, MT;   Bismarck, ND;   Minneapolis/St Paul, MN;   Spokane, WA;   Vancouver, WA

Must be located near one of our 6 offices or be willing to relocate.  Relocation is provided.

Please visit us at www.kestrelenggroup.com

FLSA Status:  Exempt Regular Full Time

Travel:  10%

Summary

Responsible for planning, organizing, monitoring, and managing multi-discipline engineering activities and resources to execute all stages of small- to mid-cap retrofit projects, from initiation through closeout.   Must have an engineering background & project experience in the pulp & paper industry, petroleum refining, hydrocarbons, high tech, or specialty chemicals experience highly desirable.  Has single point accountability to organize, integrate and lead the project team to successfully meet the project objectives. 

Reporting

Position reports administratively to the Manager of Projects. 

Responsibilities

Include the following. Other duties may be assigned as required.

• Maintain efficient and effective interaction with the client and project stakeholders, defining and managing expectations.
• Ensure all Kestrel and client contractual obligations are fulfilled.
• Focus on client care and monitor client satisfaction. Solicit Kestrel management support and intervention when required.
• Promote Kestrel capabilities and work to expand the Kestrel’s scope of services where it provides value to the client.
• Review and understand Kestrel’s proposal, contract, and associated risks.
• Manage client proprietary and confidential information in accordance with Kestrel’s and client’s requirements.
• Protect the interests and reputation of Kestrel and the client.
• Initiate, execute and deliver the project in accordance with the proposal, and client’s and Kestrel’s expectations.
• Develop Work Breakdown Structures for projects.
• Develop the project proposal/execution plan addressing the project scope, cost, schedule, and risks, as well as client expectations. Define the project organization and work with engineering and design management to obtain resources for the project.
• Establish the division of responsibilities between the client, Kestrel, and others.
• Ensure project team roles and responsibilities are clearly defined.
• Ensure project interfaces are clearly identified and managed.
• Facilitate an environment where project team members and project stakeholders can effectively achieve the project objectives.
• Develop and maintain project schedules, identifying and managing project dependencies, critical path, and deliverables issuance.
• Identify and manage project risks, developing and implementing risk response strategies. Ensure proper documentation and communication of project risks, actions, issues, decisions, and interfaces.
• Develop and implement management of change within projects, proactively forecasting and documenting changes to clients, developing project change requests/orders and subsequently modifying project budgets, schedules, and scopes of services in accordance with approved changes.
• Express ideas clearly and concisely. Seek to understand other’s perspectives. Keep accurate and organized records.
• Effectively communicate project expectations to project team in a timely and clear fashion.
• Communicate project risks as appropriate within the Kestrel and the project team.
• Ensure timely and appropriate generation, collection, dissemination, storage, and ultimate disposition of project information.
• Routinely monitor and report on project progress, cost, risks, and quality in accordance with Kestrel’s and client’s requirements, identifying trends and allowing for timely corrective actions. Provide forecasts of status and progress as required.
• Plan, manage and facilitate timely submittal of deliverables/work packages provided to clients and return of client review comments or approvals.
• Bring the project to an orderly completion, ensuring handover of appropriate project documentation and data.
• Ensure all required project records have been properly archived. Issue closeout report(s) and lessons learned.
• Review and approve invoices to client and monitor and expedite payments, as necessary.
• Execute the project work in accordance with the contract, scope of services, client requirements, Kestrel’s practices, and project procedures.
• Plan, organize and manage resources to achieve the project goals and objectives. Has a good working knowledge of all key project processes, including engineering, procurement, and construction management.
• Possess a solid grasp of interdisciplinary engineering practices in a project phase/stage-gated work process for heavy industry (e.g., Front-End Loading).
• Support the development of project personnel and recognize the accomplishments of individuals and the team.
• Foster development of a common vision and collaboration among team members and teams, operating effectively across various offices.
• Provide clear direction and priorities. Convey a sense of urgency and drive issues to closure. Persist despite obstacles and opposition.
• Pursue aggressive project goals, setting a high standard of performance.
• Promote open expression of ideas, encouraging and empowers others to achieve.
• Address substantive conflicts and facilitate timely resolution.

Education, Skills and Experience

• BS in engineering (chemical or mechanical preferred), with a preference for licensed Professional Engineers.
• Minimum of 10 or more years’ experience; an engineering background and project experience in the pulp & paper industry, petroleum refining, hydrocarbons, high tech, or specialty chemicals experience highly desirable.  Previous consulting engineering experience is strongly preferred.

• Have strong working knowledge of critical path scheduling techniques using Microsoft Project and/or Primavera P6, and experience applying such tools on projects.
• Minimum 5 years’ experience as project manager on capital projects, with a preference for small- to medium-cap retrofit projects experience in a portfolio program.
• Experience with project work sharing, working with resources in locations remote from the project manager’s office.
• Travel to domestic job sites may be required on a routine basis.

Certifications, Credentials, Licenses & Registrations

• Professional certification such as Project Management Professional (PMP) desirable.
• Eligibility to obtain or currently hold a valid Transportation Worker Identification Credential (TWIC) required.

About Kestrel Engineering Group

WHO WE ARE: Kestrel is an industrial process facilities engineering and design firm providing multi-discipline engineering, project management, procurement support, construction coordination, and startup / commissioning support for our clients. OUR FOCUS COMMITMENT: Business mission and vision statements are common in our industry, frequently asserting excellence at everything. We don’t do everything, but the things that we do, we do well. We differentiate ourselves not by what we say, but by our actions. We meet our commitments. RELATIONSHIPS: We focus on relationships. We are selective about relationships and projects – not all are a fit. We partner with our clients to understand their business drivers, work processes and objectives, advocating for their interests as our own, and helping them succeed. Enduring relationships are founded on trust, developed over time through success in executing projects. The majority of our work comes from repeat business through long-term relationships. Our clients’ success is our success. EXPERTISE; We specialize in retrofit engineering. We execute services for a broad range of projects in both size and complexity, prima...rily focusing on existing facility retrofit engineering. We execute these projects in a variety of industries, from front-end engineering through startup and commissioning. There are unique challenges with retrofit engineering, particularly related to integration of change in highly constrained, operating environments. We deliver practical and cost-effective solutions for complex projects. FLEXIBILITY: We customize project delivery, applying flexible and scalable project delivery approaches selected to address specific project needs and to achieve alignment with our clients’ work processes. We tailor our services and deliverables to match our clients’ preferred formats, filling in with our internal standards where appropriate. We consider ourselves an extension of our clients’ organizations, augmenting their ability to achieve their objectives. QUALITY: In all aspects of our business, we focus on quality – whether in project delivery, engineering execution, company administration or any other domain. We focus on growth in capabilities and contribution rather than growth in size.

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