Principal Civil Engineer $99,690.00 - $137,074.00 Annually
Construction Contracts Administrator $94,943.00 - $130,547.00 Annually
The City of Anaheim Public Works Department seeks a dynamic Construction Contracts Administrator or Principal Civil Engineer to oversee the City's capital improvement projects and construction contracts. The successful candidate will be responsible for the oversight of an over 50 project, $200 million engineering, contract administration and construction management program. Other essential duties include responsibility for the contracting and design/engineering management for various departments without dedicated design/construction staff, including the Fire, Police, and Convention, Sports and Entertainment Departments. The successful candidate will work closely with all City departments to manage construction contracts with procurement and resolution of construction and engineering issues.
This position will be filled as either a Principal Engineer (possessing a California P.E.) or Construction Contracts Administrator (no P.E.).
Candidates must possess at least four years of responsible civil engineering and construction experience including experience in public works capital improvement contract administration and one year of administrative and/or lead supervisory experience supplemented by a Bachelor's degree from an accredited college or university with major course work in civil engineering or a related field. A California P.E. is required for a Principal Civil Engineer.
The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.
Ensure that public improvements are constructed per applicable plans, specifications, and standards; ensure compliance with pertinent federal, state, and local codes, regulations, and safety requirements.
Review and approve construction materials and shop drawing submittals for public improvement projects; review and respond to request for information; review, analyze, and negotiate contract change orders; discuss and resolve construction related issues; manage construction claims.
Plan, prioritize, assign, supervise, review, and participate in the work of staff responsible for administering and monitoring capital improvement and public works construction contracts; ensure compliance with contract documents and allocated funds.
Establish schedules and methods for providing contract administration services; identify resource needs; review needs with appropriate management staff; allocate resources accordingly.
Participate in the development and implementation of goals and objectives as well as policies and procedures; make recommendations for changes and improvements to existing standards, policies, and procedures; monitor work activities to ensure compliance with established policies and procedures.
Participate in the selection of contract administration staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.
Participate in the preparation and administration of the contract administration program budget; submit budget recommendations; monitor expenditures.
Perform all duties of the Construction Contracts Specialist including performing the most technical and complex tasks of the work unit.
Discuss project issues with staff and guide conclusions and resolutions; resolve contract related issues through negotiations; support staff members at project meetings; pursue resolution of difficult and delinquent accounts receivable invoices; monitor and survey effectiveness of services rendered to client departments.
Manage consultant agreements for geotechnical and deputy inspection services; write staff reports for consultant agreements, amendments, construction contract awards, and change orders; prepare rebuttals and defend City against project claims; support Risk Manager and/or City Attorney in defending claims against the City.
Process and recommend project payments; coordinate the payment of contractors with various City departments.
Create and maintain Disadvantaged Business Enterprise (DBE) Program for the City including performing the duties of DBE Liaison Officer.
Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary.
Finalize and submit all grant reporting requirements for expenditure reimbursement.
Perform duties of Hearing Officer as assigned.
Maintain records concerning operations and programs; prepare reports on operations and activities including project status and summary reports for City department and officials and for federal and state regulatory agencies.
Coordinate activities with those of other divisions and outside agencies and organizations; provide staff assistance to the Engineering Manager; prepare and present staff reports and other necessary correspondence.
Attend and participate in professional group meetings; maintain awareness of new trends and developments in the field of contract administration; incorporate new developments as appropriate into programs.
Perform related duties as required.
Experience and Education: Four years of responsible experience in civil engineering and construction including experience in public works capital improvement contract administration and one year of administrative and/or lead supervisory experience supplemented by college level course work in civil engineering, public works inspection, or a related field. An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.
Knowledge of: Operations, services, and activities involved in a public works and capital improvements contract administration program; modern and complex principles and practices of civil engineering; advanced principles of construction contract administration; public works construction inspection techniques and practices; construction standards; principles and practices used in negotiations; principles of supervision, training, and performance evaluation; basic principles and practices of budget preparation and administration; principles and procedures of record keeping; principles of business letter writing and basic report preparation; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases; pertinent federal, state, and local laws, codes, and regulations.
Ability to: Coordinate and direct contract administration program services and activities; supervise, organize, and review the work of assigned staff involved in contract administration functions; select, train, and evaluate staff; recommend and implement goals, objectives, policies, and procedures for providing contract administration functions; understand the organization and operation of the organization and of outside agencies as necessary to assume assigned responsibilities; understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations; prepare clear and concise reports; participate in the preparation and administration of assigned budgets; review and interpret engineering plans, specifications, and estimates of public works projects; administer and monitor complex public works and capital improvements construction project contracts; perform technical research and resolve contract administration problems; negotiate with others; operate office equipment including computers and supporting word processing, spreadsheet, and database applications; plan and organize work to meet changing priorities and deadlines; effectively represent the City to outside individuals and agencies to accomplish the goals and objectives of the unit; work cooperatively with other departments, City officials, and outside agencies; respond tactfully, clearly, concisely, and appropriately to inquiries from the public, City staff, or other agencies on sensitive issues in area of responsibility; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work.
License/Certification Required: Possession of an appropriate, valid driver's license.
If Principal Civil Engineer: Possession of State of California registration as a Professional Civil Engineer.
About City of Anaheim
Anaheim is a city in Orange County, California, part of the Los Angeles metropolitan area. As of the 2010 United States Census, the city had a population of 336,265, making it the most populous city in Orange County and the 10th most populous city in California. Anaheim is the second largest city in Orange County in terms of land area and is known for its theme parks, sports teams, and convention center.